“You get the machine that you want equipped with the options you want.”
Olson called Peterson Cat on a Tuesday in May. The next Monday a purchase order was placed. Writing specs and putting the machine out to bid would have taken six weeks. By purchasing using an existing Sourcewell contract, the process was completed in six days.
“Sourcewell contracts take the hassle out of purchasing. We didn’t have to write specs or solicit bids — those things had already been done,” Olson noted of the contract to purchase the D8T. “That saved us quite a bit of time.”
The key to success when purchasing through Sourcewell contracts is knowing exactly the type of machine to be purchased.
“It’s kind of like a menu. You can get the machine that you want equipped with the options you want,” said Olson. “Bids are very thorough. Make sure that the bid you select has all the options and features that your application requires.”
The county board had pre-approved the machine purchase in the budget, so the purchase didn’t require board approval. Sourcewell contract had already solicited bids, so the bidding requirement was met.
Sourcewell awards and hosts its own contracts under the authority of Minnesota state laws. Because Sourcewell contracts are solicited, awarded and monitored by a public agency with a publicly elected board of directors, bidding requirements are met.
Because Sourcewell contracts are leveraged nationally, contracted suppliers and member agencies are able to work smarter and more efficiently as they do business with each other.
And in Cowlitz County, a Sourcewell contract with Caterpillar has resulted in the purchase of a machine that will effectively meet dozing needs at the new landfill for years to come.
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