Outsourcing Fleet Management
Outsourcing Fleet Management

Outsourcing Fleet Management and How It Can Benefit Your Farm or Ranch

Ben Rice | Agriculture Industry Representative

Running a farm or ranch today means something completely different than it did 10 years ago. Fortunately, today's advanced machines are being engineered with technology and advancements to help you complete a variety of different tasks at faster rates, with lower operating costs. However, as machines are upgraded, knowing how to effectively manage and utilize the equipment becomes an increasingly difficult task.

This is why many farm and ranch owners are choosing to outsource their fleet management. By doing so, they are able to collaborate with an outside team of experts to reduce their overall operating costs—by assessing how they currently utilize their machines, and how they can improve efficiency and uptime moving forward.

Ed Faulk, commercial manager of Caterpillar Job Site Solutions, tells operation owners to consider the following when they are trying to determine if outsourcing fleet management could benefit their operation:

  • Do you have spare machines or backup machines you keep “just-in-case” there is an unexpected breakdown?
  • Have there been any accidents on your operation that have raised safety concerns?
  • How many hours are you using your machines daily/monthly?
  • Are you concerned with the amount of fuel your machines are burning?
  • Do you keep an inventory of parts?
  • How often do you have unplanned machine downtime or repair bills?
  • Do you know how to utilize all of the technology and/or features available on your machine?


Finding the Right Fleet Management Program for Your Operation

If any of these issues are a concern for you, it may be time to talk to your equipment dealer about outsourced fleet management options. Some advanced equipment manufacturers offer comprehensive programs that can be tailored specifically to your operation’s needs.

To help you get a better idea of the capabilities you should expect to see from a fully comprehensive outsourced fleet management program, the following chart provides a few examples:






Fleet evaluation and design

Rolling equipment plan

Productivity analysis

Performance management plan

Operator efficiency

Haul road optimization

Stockpile and load-out management

Maintenance and repair strategy

Condition monitoring

Backlog and component management

Parts logistics

Planning and scheduling

Repair management

Inspection tools and processes

Object detection and visibility technologies

Operator training

Culture assessment and workshops

Fatigue detection systems

Accident analysis

Emissions reduction

Noise and dust reduction

Energy management

Fuel and fluid optimization

Component remanufacturing

Equipment recycling

Capital management

Cash flow and expense management

Life cycle financing

Structural and operation controls

Financial planning

Proven Success

Now that you’ve read about what outsourced fleet management programs entail, you’re probably wondering how they have helped other farm or ranch owners, like yourself. So, we asked Faulk to share a few customer success stories:

  • A dairy farmer was noticing significant machine idle times throughout the operation’s fleet. After assessing the issue and implementing a fleet management plan, idle times were reduced by 65%.
  • A feedlot operation owner wanted to reduce the amount of operating hours he was putting on his fleet of wheel loaders—while maintaining optimal production. He initially contracted with a program to reduce monthly hours by 25%, and later signed a new contract term for a 50% reduction. The operation has now experienced a 63% decrease in operating hours throughout the life of the contract.
  • Another feedlot operation had a fleet of aging wheel loaders and no monitoring capabilities. After engaging with a fleet management program, they implemented a solution to update their fleet with new machines. By doing so, they were able to decrease idle time across the fleet by 51% —ultimately leading to annual fuel savings of approximately $50,000. Additionally, the operation experienced a 40% reduction in the amount of time required to complete work on the operation.

As you can see, outsourcing fleet management can bring significant value to agricultural operations—it’s all about tailoring a plan to your specific needs. This is why it’s so important to find a program that offers a variety of capabilities, backed by a team you can trust. Bottom line, the ultimate goal is to develop an ongoing, collaborative partnership to make sure your operation continues to succeed. To learn more about outsourced fleet management programs and the value they can bring to your farm or ranch, contact your local Cat® dealer.


Blog author Caitlin Maddock-Bahr

Ben Rice

Agriculture Industry Representative

Having spent his formative years on a tobacco farm, Ben Rice went on in the agriculture field to earn degrees in Agriculture Business Management and Agriculture Science from North Carolina State University. Rice now brings his invaluable expertise to Caterpillar as an industry sales and service representative.

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